Why SMEs Switch from Lucca to a Custom No-Code HR Solution

We extract your employee records, leave balances, and historical time-tracking data via Lucca's export tools or API. During a parallel testing phase (typically 2–3 weeks), both systems run simultaneously so your HR team verifies data accuracy and familiarizes themselves with new workflows. We map Lucca's data structure to your custom schema, import historical records, and configure validation rules. Cutover happens during a low-activity period, and we provide 4 weeks of post-launch support to handle edge cases and user questions.

Lucca costs €4–€8 per user monthly (€2,400–€4,800 annually for 50 employees). A custom Ksaar solution typically requires €8,000–€14,000 upfront for build and migration, plus €100–€250 monthly for hosting and maintenance. Total first-year cost is higher, but year two onward costs €1,200–€3,000 annually versus Lucca's recurring €2,400–€4,800. Break-even occurs around month 18–24, after which you save 50–70% annually. Larger teams (100+ employees) see break-even in under 12 months due to eliminated per-seat fees.

Yes. We rebuild core HR functions like leave requests, approval workflows, balance tracking, time-off calendars, and timesheet management tailored to your policies. You can add features Lucca doesn't offer, such as custom leave types, multi-level approvals, integration with project management tools, or automated payroll export formats. Most SMEs also consolidate other processes like onboarding checklists, document signing, or expense approvals into the same platform, creating a unified HR hub rather than juggling multiple SaaS subscriptions. The solution is fully yours to extend as needs evolve.